Best Practices for LMS User Training and Orientation

Viren Kapadia March 04, 2024
Best Practices for LMS User Training and Orientation

An LMS or Learning Management System is a platform built for user training in an organization. Using it, businesses can create and implement learning content across the organization. It also enables updating and tracking the training material. Having an efficient LMS is crucial for any organization as it enables effective user training and orientation. By ensuring your workforce is trained well, you can:

  • Improve productivity
  • Decrease workload
  • Improve task accuracy
  • Offer better customer experience and service, and
  • Establish company values and work culture

The first step towards achieving these goals is to acquire an effective LMS, which will help streamline organizational activities, such as onboarding employees and customers, delivering compliance training, orientation, and much more. We have a list of best practices to follow during LMS training and orientation that ensures you achieve all the benefits of using an LMS.

LMS User Training and Orientation Best Practices

The following aspects help you get the best out of your learning management system:

  1. Understanding User Needs
  2. The key to creating a training curriculum is understanding your user's needs. For that, you must:

    • Assess the user's skill levels and learning preferences. A user needs assessment before you can cater to them accurately.
    • Identify specific user groups and their requirements. Segregating users into specific groups based on your metrics is a great idea. This helps them understand and fulfill their learning needs more effectively.
    • Gather feedback for your personalized training approaches. User feedback is essential to pinpoint the shortcomings of your training and optimize it for the future.

    An advanced LMS like GyrusAim provides all of the above functionalities for an optimized learning experience and accurate analytics.

  3. Creating Tailored Training Plans
  4. The idea is to offer personalized training plans for different user roles and needs. In this endeavor, you can:

    • Incorporate diverse learning formats, including videos, quizzes, interactive modules, etc. 
    • Divide learning modules based on varying proficiency levels of the learners
    • Tailor training curriculum to address specific user needs and pain points

    This way of creating tailored training plans ensures you drive exceptional value to your users through innovative solutions and customized learning plans.

  5. Engaging User-Friendly LMS Interface
  6. Learning material works best when it comes in an engaging format. The LMS must have a user-friendly interface. This can be achieved by designing an intuitive interface that understands user behavior.

    Engaging User-Friendly LMS Interface
    Image Source

    Here's what you can incorporate to achieve this:

    • Highlight key LMS features for a better understanding
    • Offer navigation tips to users
    • Incorporate multimedia elements for better engagement

    Media elements, such as images, GIFs, videos, etc., promote better comprehension and also add interest by breaking up text chunks.

  7. Implementing Interactive Training Sessions
  8. Interactive training sessions are much more likely to strike a chord with the learners than simple instruction-giving. The training content can be broken into small chunks for a better understanding.

    • Utilize live seminars, webinars, and virtual classrooms for inclusive learning.
    • Facilitate a practical environment with hands-on exercises.
    • Promote peer-to-peer learning and collaboration.

    Methods such as gamification, leaderboards, interactive quizzes, etc., make learning easy and engaging. For instance, the London subway employees were given a card game to learn safety lessons in an engaging manner. Such a tactic is highly effective for modern-day user training.

  9. Monitoring Progress and Offering Support
  10. LMS user training is only complete when you track progress and gather feedback. For that, you must:

    • Set up tracking mechanisms for progress monitoring
    • Create a constant feedback channel
    • Ensure you conduct performance evaluations periodically
    • Maintain a channel to provide user support and address their queries and challenges.

    Gyrus provides cutting-edge solutions for continuous assessment and provides certifications and competency ratings for a smooth learning experience. This comes along with feedback evaluation through different formats and gadgets.

  11. Measuring Training Effectiveness
  12. The right metrics can help provide insight into the effectiveness of your training curriculum and method. You can measure training effectiveness by:

    • Utilizing assessment metrics and analytics
    • Creating reports on your training effectiveness
    • Taking user feedback and performance data into account

    You can then adjust your training plans based on these insights. GyrusAim offers multiple ways to conduct training assessments, including gap analysis, need analysis, and skill management opportunities. At very reasonable pricing, you can identify user learning trends and take measures to optimize them.

    Measuring Training Effectiveness
    Image Source

  13. Staying Updated with LMS Enhancements
  14. LMS enhancements help you keep up with technological advancements and update your courses for new features. You can also schedule system updates accordingly and also conduct refresher courses for training periodically. This helps you emphasize the importance of ongoing learning and supply additional material to make the training curriculum more productive and role-based. It is important to navigate the ever-changing landscape via a trustworthy and efficient platform for learning needs. Your LMS needs to be stable, customizable, and capable of critical error handling. This way, you can:

    • Cater to customer standards in product design, onboarding, and implementation
    • Request a functionality when you need to solve an issue
    • Work with innovative and industry-leading products
    • Manage several industries, such as IT, healthcare, manufacturing, government, etc.


LMS user training and orientation are the key to creating a successful workforce that can work towards the growth of your organization. Follow the above best practices to educate your users and customers efficiently. Make sure you set expectations and goals clearly, reach out to users for their pain points and learning needs, curate and organize content, customize the LMS interface, offer regular training, encourage collaboration, gather and evaluate feedback, and as well as provide customer support as and when needed. Providing the right LMS experience is crucial for ensuring organizational success. Choose Gyrus to avail smart features for a smart learning experience. Schedule, track, and deliver training through GyrusAim LMS and monitor industry-critical metrics for the optimal growth of your organization. Click here to schedule your free demo!